Give Your Emails More Careful Attention
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Tip
With the rise of remote work, we’re using email more than ever. So, it’s essential to take the time to make sure your words reflect what you actually want to say — and, crucially, how you want to say it. To do so, ask yourself these four questions before hitting send.
First: Is my email too brief? We’re all moving quickly these days, but make sure you’ve shared any important details that the recipient should know. It’ll save both of you from having to clarify things down the road.
Second: Are there any typos? Sloppy emails make it seem like you’re too busy to care, so take the time to proofread.
Third: What tone am I projecting? It’s always hard to interpret an email that simply reads “Ok.” If you don’t have time for a thoughtful response in the moment, tell your recipient you’ll get back to them at a later date.
And finally: Would it be helpful to talk instead? If you receive a vague or confusing email — or if the topic at hand is sensitive — a call might be the best way to resolve the issue. Giving your emails more careful attention will ensure you’re sending the right message.
Translations
🇨🇳 多加注意你的电子邮件
随着远程工作的兴起，我们比以往更多地使用电子邮件。 因此，花些时间确保你的话能反映出你真正想说的话——最重要的是，你想怎么说。 要这样做，请在点击“发送”前问自己这四个问题。要做到这一点，在发送之前问自己这四个问题。
首先,我的电子邮件是否太过简短?现在我们都行动迅速，但是要确保你已经分享了任何收件人应该知道的重要细节。这样你们俩以后就不用再理清头绪了。
其次，有拼写错误吗?草率的邮件会让人觉得你很忙，根本没时间关心，所以花时间校对吧。
第三， 我的语气是什么?要理解一封简单地写着“好”的电子邮件总是很难的。如果你现在没有时间深思熟虑的回复，告诉你的收件人你稍后会给他们回复。
最后，用谈话代替会有帮助吗? 如果你收到一封含糊或令人困惑的电子邮件，或者手头的话题很敏感，打个电话可能是解决问题的最好方式。更仔细地对待你的邮件可以确保你发送的信息是正确的。
